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Know Your Supplier
Know Your Supplier
ECCMA’s Know Your Supplier (eKYS) program applies international data quality and supply chain interoperability standards to supplier or corporate customer data. It enables ECCMA members to leverage those data standards to drive secure digital transformation, reduce cost, reduce risk, and achieve operational excellence.
To optimize corporate spend and reduce risk from fraud, or to source/on-board a new supplier while ensuring it is legally or ethically operating, you must know your supplier. ECCMA Know Your Supplier is a methodology that improves your supplier or corporate customer information employing ISO 8000 data quality and ISO 25500 supply chain interoperability and integration standards. It enables you to positively, definitively identify a supplier or corporate customer within master data.
Download ECCMA’s Know Your Supplier presentation here.
ECCMA’s Know Your Supplier program is powered by the application of ISO 8000 and ISO 25500 standards, enabling verification of company identity and other key data from authoritative sources, and providing reliable data that improves trust and transparency, data governance and supply chain security. The ECCMA Know Your Supplier program first unambiguously identifies and verifies the supplier, then verifies and standardizes the presentation of supplier qualities (such as certifications, industry, and product and services offerings), and finally enables suppliers to review and provide contact information to those interested in communicating with them.
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Trading partner data management is complex and expensive
Data managers understand well the problem of managing trading partner information within supply chain systems (data inaccuracy, duplicate records, old data, etc.). It costs money (staff time/outsourced services on spend analysis, supply chain optimization) and creates barriers to business efficiency, e.g., fast, effective supplier on-boarding and anti-fraud measures. All organizations should include efforts to know their suppliers; for those without current or mature resources, please note that ECCMA has a Know Your Supplier program where it assists its members in these areas.
Find out more about a new training and certification on supply chain data management and ECCMA’s Supply Chain Data Manager Certification program by contacting us at support@eKYS.org.
Positively, definitively identify a supplier or corporate customer
At the core of ECCMA Know Your Supplier is the International Business Registration Number (IBRN), and the key data elements (legal name and date of origin) from the relevant government business register, needed to positively and definitively identify a supplier or corporate customer. ECCMA Know Your Supplier includes authoritative data that ECCMA has verified for its members with government business registers in the majority of the world’s countries, representing 97% of world GDP.
The IBRN and other data verified in the government business register is the key data used to identify an organization; the government business registration number (in international format, the IBRN) is the first identifier assigned to any legally registered business, and as such is its authoritative legal entity identifier and the government business register is the authoritative source on that business. All proxy or value-added identifiers (UEI, EIN or other tax ID, CAGE code, EU ID, Duns number, GLEIF-LEI, EORI, etc.) and business qualities, relationships, and contact information for legally registered businesses can be linked to IBRN. The IBRN is the key to unlock all other data on the company.
What is an International Business Registration Number (IBRN)?
An International Business Registration Number (IBRN) is the international format of the Authoritative Legal Entity Identifier (ALEI), the registration or file number assigned by a government business register when a company is formed.
By adding an ISO 8000-116 prefix to the local ALEI it becomes an IBRN, a globally unique business registration number.
| ISO 8000-116 Prefix | + | ALEI | = | IBRN |
| US-DE.BER | + | 3031657 | = | US-DE.BER:3031657 |
The ISO 8000-116 prefix identifies the country, subdivision and registry, in the above example: US is the ISO code for the United States of America, the subdivision is DE for the State of Delaware, and the registry is the Delaware Business Entity Register (BER).
Locally issued business registration numbers are authoritative legal entity identifiers (ALEI). They have the force of law; they are backed by legal authority and in all countries registration and renewal is required by law.
Verification of an IBRN at its authoritative source, using the tools laid out in the ISO 25500 standards, supports interoperable, integrated, and sustainable supply chains.
The eKYS.org website is designed to promote the adoption of the IBRN so all companies can improve their ability to quickly and definitively identify their suppliers and their corporate customers.
Peter R Benson | Executive Director
Code Management Association (US-DE.BER:3031657)
ECCMA | www.eccma.org
Digital Transformation of the Supply Chain Powered by International Standards
Code Management Association (US-DE.BER:3031657)
ECCMA | www.eccma.org
Digital Transformation of the Supply Chain Powered by International Standards
International Business Registration Number (IBRN) Use Cases
An IBRN is used to verify the legal name of a company and its status as well as when it was formed. Today, it is common to identify companies by their names without checking that those names (or the spelling of the names) are correct; this leads to the creation of duplicate supplier or customer records and increased risk of fraud.
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How to access ECCMA Know Your Supplier
ECCMA members can ask ECCMA to research, verify, and standardize supplier or corporate customer master data against Know Your Supplier. To do this simply join us as a full member of ECCMA.
Verify and rationalize records
The best way to quickly identify potential duplicate supplier or corporate customer records is to match supplier or corporate customer names and addresses against ECCMA Know Your Supplier, and obtain their IBRN. This is an ECCMA full membership-inclusive benefit.
Supplier Alerts
ECCMA full members can request regular updates on any changes in their supplier or corporate customers records that have been matched to ECCMA Know Your Supplier. Supplier Alerts may warn ECCMA members of risks, for example when a company has a legal status change in the government business register from active to inactive.
Standardize master data
After full membership-inclusive matching, ECCMA offers a fee-based service to research and verify the IBRNs and other data in the relevant government business registers for those organizations for which matches were not found. Through API, bulk, or manual research, ECCMA can access government business register data on the majority of the world’s over 300 million legally registered businesses.
Enrich master data
ECCMA full members can request an estimate to research, verify, and standardize other data that helps them to know their suppliers. These may include tax identification number, CAGE Code, the relevant industry or product codes of the supplier, or certifications to do with ownership (minority-, woman-, veteran-, disability-owned), small business status, health and safety, environmental compliance, or human rights and labor standards, among other qualities.
Manage your Know Your Supplier footprint
Companies present in ECCMA’s Know Your Supplier (eKYS) can assign an eKYS Account Record Manager (ARM). The ARM serves as a contact point for his/her business and must be an employee of the company for which s/he is an ARM. ARMs may not alter data from government business registers that is approved and verified by the ECCMA team members. eKYS ARMs can add company contact information to their eKYS record, and control its distribution, making it easier for their suppliers or corporate customers to contact them as well as their potential trading partners.
Please contact us to apply to become an eKYS ARM.